Centralized Documentation

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  • Can I just update your packet next shift? I promise I will, and I will remember everything we went over.
  • Lucy lost a year of verification. After making her a new packet, I'm going to have to figure out how to help her to catch her packet up.
  • New RNs to our unit were previously required to keep several orientation packets through the course of their two year orientation. Proficiencies acquired were documented in the packet by preceptors.
  • I can update everything Lucy reminded me of in her email through the unit shared drive.
  • The Education Committee overseeing new RN orientation noticed problems with this method. Often the packets were misplaced or preceptees had trouble getting preceptor signatures if not documented on the day the proficiency was verified.
  • I was able to review my packet online, check for missing competencies, and look up the policies so I was prepared to discuss the information with my preceptor during our next shift.
  • In an effort to improve professional development the committee began utilitizing central documentation. All documents were kept on a unit drive accessible to everyone.
  • This eliminated the risk of lost documentation. Further, if a preceptor and preceptee were not working for several shifts together the preceptor was still able to update the packet. The Education Committee was able to easily check in on orientation progress.
  • An additional benefit to this new method is that the committee was able to insert a wealth of policy hyperlinks next to each skill so preceptees could look up information on a new skill immediately.
  • This new method has eliminated lost packets, improved documentation of skills learned, and expanded preceptees available information. The committee is now implementing this in the unit's yearly competency documenation for all employees.
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