Do you know that Mr. Sharma has gone on leave for 10 days from yesterday?
Yes, I got to know this through his auto reply mail wherein he has mentioned to contact with Mr. Sinha in his absence.
But this is not right. As per defined guidelines, he should mention the details of two officers with whom one should contact in his absence.
Ok.
Use this option only when you are on ‘personal leave’. For ‘official on tour’ absence, this option should be used sparingly, only when access to e-mailis difficult.
What should we write in the message?
Message on handing over charge to maximum two officers should be as follows:
I am out of office till <MMM DD, YYYY> and will resume office on <MMM DD, YYYY>. As, I am not likely to have access to e-mails during this period, request you to please contact my colleague (as per contact details in the appended Table) for any URGENT matter in my absence.
After this, the name, contact number and email ID of maximum two designated officers should be mentioned in the message.
Thank you for sharing such an important information with us.
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