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  • how to create a email
  • use a formal tone . The tone of your email should remain professional and straightforward. Try to leave emotional or informal language out of the email entirely. Avoid contractions and abbreviations whenever possible, full-length phrases often seem more formal.
  • Proofread your email. Try to ensure that your email does not include grammar or spelling mistakes and uses standard punctuation (no all caps, for example) Many email programs include a spell check option; if your email has one, use it! Poor grammar can undermine the message that you are sending.
  • End the email with a closing. An appropriate closing is polite and it signals that the email has come to an end.While the closing of an email may not always bear a more common letter closing such as “Best Wishes” or “Sincerely,” it is considerate to provide a closing to your email.
  • Sign your name. It is appropriate to write your name at the end of an email. Many email programs allow you to provide an automatic signature that can be customized to your liking. Be sure that the formality of your response corresponds to the details of the email. You may want to provide your full name and title in a work email to another business or to someone you have not met, while your first name alone may be appropriate in an email to a coworker you see every day.
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