Do you know, when should one send an auto reply of “Out of Office” message?
Please tell us about this and also what needs to be written in such messages.
While proceeding for leave, do activate auto reply option of “out of office” and deactivate it after joining back. Do reply to all the emails received in inbox.
Use this option only when you are on ‘personal leave’. For ‘official on tour’ absence, this option should be used sparingly, only when access to e-mailis difficult.
What should we write in the message?
Message on handing over charge to maximum two officers should be as follows:
I am out of office till <MMM DD, YYYY> and will resume office on <MMM DD, YYYY>. As, I am not likely to have access to e-mails during this period, request you to please contact my colleague (as per contact details in the appended Table) for any URGENT matter in my absence.
After this, the name, contact number and email ID of maximum two designated officers should be mentioned in the message.
Thank you for sharing such an important information with us.