Do you know that Mr. Sharma has gone on leave for one week since yesterday?
Yes, I got to know this from his auto reply mail, but he has not mentioned that whom to contact in his absence.
But this is not right. As per defined guidelines he should mention the details of at least one or maximum two officers with whom one should contact in his absence.
Use this option only when you are on ‘personal leave’. For ‘official or tour’ absence, this option should be used sparingly, only when access to e-mails is difficult.
What should be write in the message?
Message on handing over charge to maximum two officers should be as follows:
I am out of office till <MMM DD, YYYY> and will resume office on <MMM DD, YYYY>. As I am not likely to have access to emails during this period, request you to please contact my colleague (as per contact details in the appended Table) for any URGENT matter in my absence.
After this, the name, contact number and email ID of maximum two designated officers should be mentioned in the message.
Thank you for sharing such an important information with us.