Elena did not meet proficiency level for the standardized math test she took last Thursday. I will meet with her parents on Friday to discuss ways to help improve her score.
Before contacting her parents, I will first ask her other teachers to see if Elena has any academic, behavior, or any other concerns. I will then create a learning plan that'll outline what steps to be taken in class, and what to do at home to improve her performance.
Have a warm welcoming environment
Hello, Mr. and Mrs. Smith. It is a pleasure to meet you both. Thank you for taking time off to meet with me about your daughter.
Open up with positives
Elena is a bright student overall and always comes in with a positive attitude. She often participates in class. She especially exceeds in math and doesn't hesitate to help her peers.
That is good she is doing well and getting along with others! I know math is one of her favorite subjects.
Emphasize areas student is not meeting expectations
Oh, really?! That is interesting...
However, I checked her results from the NWEA test and her math skills did not meet the proficiency level for 5th grade.
Ask questions and listen
It is nice to finally get to meet you, Ms. Jones. Elena told me she really enjoys school this year.
Is there anything going on in her home life? Any recent changes? What are your expectations for her in regards to school? What are her interests? Do you have any concerns related to your daughter? How may I and the school help?
Make plans together
Thank you so much again for coming in, Mr. and Mrs. Smith. With the information you gave me, I can better understand Elena's situation enough to be able to help her . Please be sure to check-in on ClassDojo to see her progress. I will check-in with you at the end of next week with a plan. Please don't hesitate to contact me if you have any more questions or concerns.
With that in mind, I'd like to ask some questions that may help improve her performance.