Challenge 3

Challenge 3

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  • Schools maintain student education records. Information about academics, discipline, attendance, health, family background, and more could be included.  Some of this is sensitive information and contains personally identifiable information.
  • Each parent/guardian has a right to request and grant access to the education records of their child. Requests must be made in writing to the Custodian of Records at the school and include why they should have access. The Custodian has a right to verify this evidence and will respond within 10 working days of receipt.
  • The school could receive a request to disclose, but have to seek consent first. As the parent/guardian of a minor, the school would seek consent from you. If you consent, it would be for this instance only and not provide the requester with a permanent line of access.
  • There are instances where the school does not have to seek your consent to disclose because the requester has a legitimate interest in the student's education. This includes: Faculty and staff that are in direct contact, such as the student's teacher(s) and counselor(s). Other schools that have been contacted, such as if a student is transferring. Federal/state officials carrying out their job duties, such as auditing the school system.
  • The school will never disclose to third parties unless required by law or policy. The school will take precautions to guard against unauthorized third party access, including only doing business with service providers and vendors that are actively doing the same.
  • Instances of disclosure, regardless of consent or not, will be noted in a student's education record. Details that will be included are: proof of the reason for disclosure, which particular records were disclosed, who the records were disclosed to, and a statement limiting third party disclosure without parent/guardian consent.
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