Scripts are a great thing to have. When we are live, you will AD like usual, We are going on and off the air at the scheduled time regardless of what are happening in front of the cameras, and you don’t want talent to have a lot of dead air or get cut off mid-sentence. Double check with the director to know what time cues they need.
We recommend using at least two clocks, an upclock for yourself to time individual elements, and a downclock for you and the director. It is also helpful to keep a clock between each live break. Time each segment’s elements as close as possible to the front time of the next element, but be aware that you may have to adjust if certain elements run long or short. Some segments include VTRs, which are videos that have already been recorded.
For these segments it’s recommended that you keep a separate downclown of the VTR’s exact length and start it as soon as it begins to roll so that everyone on set and in the control room knows how much time they have until talent is back on camera. It’s always good to check with your producer to know what they want time-wise. Regardless, talent has to be wrapping up by the time the final ten second countdown comes.
We may need you to assist in other ways throughout the day as well, such as greeting guests, but your main job is to ensure that everybody is on time at all times. Producers and other crew may need help with various props as pledge sets can be somewhat complicated at times. Don’t worry about making coffee however, volunteers usually have that handled.
Pledge nights can be long, but they are crucial. The night will go by quicker than you think, and there’s always good ol Buddy’s Pizza served between breaks. And I promise we do have a lot of fun during them.
These may seem like simple tasks, but they are essential during one of our most important times of the year. After all last thing the viewers at home need to see is us getting cut off while we are on the a-