Scenario 3: Meeting Room Booking

Scenario 3: Meeting Room Booking
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Storyboard Description

At the beginning of the Academic year, Seán takes over as secretary of An Cumann Gaelach Society, one of his roles is to book rooms as needed for Society activities. He goes to the Society Office. He is informed that, in order to book rooms, every society must set up a bookings account and deposit money in advance. He discusses this with other society officers and they decide to deposit €50 for the whole year; so he goes again to the Society Office, and sets up the account with €50 euro from society funds. The following week, the society decide to conduct one meeting, and to organise two events for Freshers’ Week. Therefore, Seán logs into society account using his Student ID and password and navigates to the “Society Room Booking App.” After studying the available rooms, he books meeting room (1) for Monday at 9am,   activity room (5) for Wednesday at 1 o’clock, but when he tries to book the third room, the system refuses to take a booking as he has exceeded the limit for numbers of bookings per week. He then confirms the details of the first and the second bookings: room name and number, date and time, and the amount of fees to be paid. The system informs him that it will send him a confirmation email. Finally, Seán signs out from the account. During the 2nd semester, after using rooms on a number of occasions, the society decides to organize a new activity. Seán tries to book a room but the system informs him that there is no money left in the society’s booking  account. He goes to the office and deposits a further €50 from society funds.

Storyboard Text

  • Confirm Booking Detail
  • •Room Name: •Room Numbers: •Date & time: •Fees: 5 eure
  • Confirm
  • You will receive a confirmation email.
  • Sean Sign out from account
  • Sorry! There is no money on your account! Please contact the society office
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