GSR 1

GSR 1
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Storyboard Description

GSR Wizard to create GSR, PO and Receive Goods

Storyboard Text

  • I am a casual user who wants to buy stuff, my boss says it's OK
  • I need to buy some dragon kibble...I know there's a form somewhere...
  • - Found the form on the NTU Purchasing site, I remember it now from my induction - The form was really easy to fill in and the help text in the system says my goods/service request (GSR) was stored ready to be picked up by a Purchasing Agent (PA)
  • I have a GSR reference number in case I need to ask about my dragon kibble...
  • Just had a message from the system that my kibble has been ordered, the dragon will be happy...
  • We've just sent the dragon kibble to NTU with the despatch note and will email the invoice in a short while.
  • GSR 123456 PO 123456 Received Awaiting Approval
  • The invoice was received and scanned, it matched the PO and a GRN was created by the system, now the order owner needs to approve it and we're done!
  • e5 BPM
  • BPM sent me an email prompting me to manage my invoices needing approval. 3 are fine the 4th I have a query on. The 3 that are approved will be picked up by the system to schedule payment to the supplier.
  • PO123456 - Approved PO234567 - Approved PO345678 - Approved  PO456789 - Pending
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