Hey tell me , What is Project Management all about?
But sometimes that fails, why is that?
It's all about the planning, organising, staffing and controlling developments in an acceptable system.
There are many reason, like, insufficient resources, failure to adapt to business change, inadequate people skills and over optimism just to main a few
Project Management also has a PMBOK, which has two basis: 1)Never Manage a process you haven't worked on before and 2 )Understand the business and culture. There are 5 competencies, 1) Business Achievement 2) Problem Solving 3) Influential abilities 4) People management 5) Self-Management. Using tools such as PERT / Gantt chart project management should aim to achieve the 8 functions: 1)Scoping 2)Planning 3)Estimating 4)Scheduling 5)Organising 6)Directing 7)Controlling and 8)Closing
Identifying Project Task: here we need to divide the tasks into mannered states. Using the Work BreakDown Structure we can identify and document the activities and task whilst creating mini sub-tasks. E.g. Activity 1 can be divided into 1.1 then 1.1.1. Furthermore, using the Milestones in Work Breakdown Structure a major task in the project will be signified upon completion.
Function 1: Negotiate Scope; this describes the pre-requisites, expectations, necessary activities and boundaries that need to be put in place first.
Ask 5 Questions: What do you want? How good must it be? When must it be done? How much will you pay? What resources will you bring?
Estimate duration of Summary & Primitive tasks. Then, determine the Efficiency & amount of Interruptions workers encounter.
Specify Intertask Dependencies. Some individual tasks are dependent on when the other task start and end. Therefore, each task needs to be specified when it starts and end.
Estimating task duration requires different techniques: Optimistic Duration(OD), Pessimistic Duration(PD), Expected Duration(ED) & Most Likely Duration(D).
Assigning Resources: to different categories such people, services, facilities & equipment, supplies & materials and money. Assigning people to Tasks is about recruiting the right people, custom select their tasks, keep team harmony, plan for future and keep team small.
There also needs to be a stable sense of supervision. Likewise there are different types of management; The One Minute Manager, The People Side of Systems, The One Minute Manager Meet the Monkey.
Resource Leveling: strategy for correcting resource over allocation. Critical Path: sequence of dependent task that determine earliest completion date of project. Slack Time: amount of delay time that can be tolerated from every task between start-time and completion-time, without delay of completion date of project.
The Stages if Team Maturity pivotal to forming, storming, norming and performing in project management.This involves, the Orientating Stage, Internal, Problem-Solving Stage, Growth and Productivity Stage & Evaluation and Control Stage.
Change Management: a strategy put in place to facilitate any changes that might occur. Using the Expectations Management Matrix we can understand the impact of changing the parameters of project.
And finally, we need to Assess Project Results and Experiences by asking several questions. Did final product meet or waver from user expectations (Why / Why Not)? Was the project done in schedule (Why / Why Not)? Was the project in budget (Why / Why Not)?
During the execution of projects managers must keep the project in line with 1) Scope 2) Schedule 3) Budget. Progress must be reported and if necessary adjust scope, schedule and/or budget.