Project Management

Project Management

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  • Hey tell me , What is Project Management all about?
  • But sometimes that fails, why is that?
  • It's  all about the planning, organising,  staffing and controlling developments in an acceptable system.  
  • There are many reason, like, insufficient resources, failure to adapt to business change, inadequate people skills and over optimism just to main a few
  • Project Management also has a PMBOK, which has two basis: 1)Never Manage a process you haven't worked on before and 2 )Understand the business and culture. There are 5 competencies, 1) Business Achievement 2) Problem Solving 3) Influential abilities 4) People management 5) Self-Management. Using tools such as PERT / Gantt chart project management should aim to achieve the 8 functions: 1)Scoping 2)Planning 3)Estimating 4)Scheduling 5)Organising 6)Directing 7)Controlling and 8)Closing
  • Identifying Project Task: here we need to divide the tasks into mannered states. Using the Work BreakDown Structure we can identify and document the activities and task whilst creating mini sub-tasks. E.g. Activity 1 can be divided into 1.1 then 1.1.1. Furthermore, using the Milestones in Work Breakdown Structure a major task in the project will be signified upon completion.
  • Function 1: Negotiate Scope; this describes the pre-requisites, expectations, necessary activities and boundaries that need to be put in place first. 
  • Ask 5 Questions: What do you want? How good must it be? When must it be done? How much will you pay? What resources will you bring?
  • Estimate duration of Summary & Primitive tasks. Then, determine the Efficiency & amount of Interruptions workers encounter. 
  • Specify Intertask Dependencies. Some individual tasks are dependent on when the other task start and end. Therefore, each task needs to be specified when it starts and end.
  • Estimating task duration requires different techniques: Optimistic Duration(OD), Pessimistic Duration(PD), Expected Duration(ED) & Most Likely Duration(D).
  • Types of Intertask: 1) Finish-to-Start 2) Start-to-Start 3) Finish-to-Finish 4) Start-to-Start
  • Assigning Resources: to different categories such people, services, facilities & equipment, supplies & materials and money. Assigning people to Tasks is about recruiting the right people, custom select their tasks, keep team harmony, plan for future and keep team small.
  • There also needs to be a stable sense of supervision. Likewise there are different types of management; The One Minute Manager, The People Side of Systems, The One Minute Manager Meet the Monkey.
  • Resource Leveling: strategy for correcting resource over allocation. Critical Path: sequence of dependent task that determine earliest completion date of project. Slack Time: amount of delay time that can be tolerated from every task between start-time and completion-time, without delay of completion date of project.
  • The Stages if Team Maturity pivotal to forming, storming, norming and performing in project management.This involves, the Orientating Stage, Internal, Problem-Solving Stage, Growth and Productivity Stage & Evaluation and Control Stage.
  • Change Management: a strategy put in place to facilitate any changes that might occur. Using the Expectations Management Matrix we can understand the impact of changing the parameters of project.
  • And finally, we need to Assess Project Results and Experiences by asking several questions. Did final product meet or waver from user expectations (Why / Why Not)? Was the project done in schedule (Why / Why Not)? Was the project in budget (Why / Why Not)?
  • During the execution of projects managers must keep the project in line with 1) Scope 2) Schedule 3) Budget. Progress must be reported and if necessary adjust scope, schedule and/or budget.
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