December: Child Count The number of students on an active IEP as of 12/01 are reported to the state and determine the funding that will be received for the following fiscal year. It is imperative that special education and clerical staff work together to ensure that this data is up to date.
February: Enrollment Next years projected special education student numbers are pulled for each building, taking into consideration students transitioning buildings. Building specific program offerings are reviewed and adjusted as needed based on student enrollment.
Chaska Middle School is getting 15 new 6th graders next year and only losing two 8th graders, we're going to need to add staffing there
March: Building Allocations Staffing allocations are provided to each building based on the number and level of student needs. With consistent change in student enrollment numbers, this can mean that a building which has previous had four full time sped teachers, due to increased numbers may end up needing five the next year. This means shifting building staff based on need.
Chaska Middle School East
Spring break: Assignments Staffing assignments are shared with staff. Assignments are determined by the special education director who takes student need, staff preference, and building administration suggestions into consideration when placing or moving staff. If student numbers or staff performance indicate staffing cuts must be made this is done by special education supervisors and or building administrators.
Caseloads that start staff at 15:1, sign me up!
April: HIRING Added staffing allocations that are not able to be filled internally are posted as early as possible to fill vacancies. Special education leadership, building administration, and special education team members serve on interview committees. With state wide educator shortages it is important to hire early.
Fall: Monitor and Evaluate As the new school year kicks off special education supervisors and coordinators communicate with staff to srr how things have rolled out and if needs have changed. As "move in's" occur or families move out of the district numbers can change and leave buildings under or over staffed.