Gifts
Storyboard Tekst
- GIFTS
- Purpose1. To provide a framework for the management of gifts.2. The integrity of the Department and each public official is important for public perception. As such, it is important for each official to understand the framework in which gifts should be managed.3. To promote ethical behavior, with employees demonstrating good judgment and avoiding conflict of interest when accepting gifts.
- Objectives: -To standardize the interpretation of Regulation 13(h) of the PSR, 2016.-To ensure an effective system to manage gifts received and accepted by employees and the documentation distribution thereof.-To assist the officials with the management of potential conflicts of interest and corruption that couldarise.-To clearly identify whether the item is received as a gift or as gratification.
- -Offered in scope course of duty.-It is overt-presented in a transparent open manner.-It is legal in line with the regulation 13(h).
- GIFT
- GRATIFICATION
- Risk Management:-The acceptance or granting of gifts could result in potential conflicts of interests.-Potential fraud or corruption.-Reputational damage.
- -Offered to influence performance non-performance of duties.-It is covert-it is presented privately exclusively to an employee.-It is illegal not in line with regulation 13(a).
- Employees are prohibited from directly or indirectly soliciting or accepting gifts of the following nature:Hospitality or private benefits.Gifts that would give rise to conflict.Cash money.
- PRINCIPLES OF GIFTS
- All employees shall not receive or accept gifts from any person in the course and scope of his or heremployment, to the cumulative value of R350 per annum or more unless prior approval is obtained fromthe Delegated Authority.
- All employees are encouraged not to accept any gifts from a person or business. Could be perceived as a potential conflict.
- All employees may receive and accept a gift to the cumulative value of less than the R350 per annumwithout seeking prior approval. This gift must still be declared, indicating its value, and must be enteredinto the departmental gift register.
- Should an employee receive a gift with avalue exceeding R350 the following process will apply:Upon returning to the Department, the employee must hand the gift over to the ethics officer for safe keeping and declare the gift in the gift declaration form.The ethics officer will forward the gift declaration form to the relevant Executive Authority to seek permission for the employee to accept the gift.If permission is granted, the ethics officer issues an authorisation letter, allowing the employee to accept the gift.The gift, after permission is granted, is entered onto the departmental gift register. The employee declares this gift on the e-Disclosure system if he/she is a designated employee and attaches the gift declaration form and authorising letter as supporting evidence of permission granted to receive and accept the gift.
- GIFT DECLARATION
- The relevant Executive Authority or delegated official is the only authority who may approve the receivingand accepting of a gift with a value of R350 or more.
- All employees who attend courses where laptops, tablets, cell phones or other valuable items are offeredreceive these gifts/items on behalf of the Department and therefore these gifts belong to the Department.
- SponsorshipRefers to either cash and/or in-kind fee paid on behalf of an employee.
- Civility/CourtesyThis is a gift that constitutes of refreshments and food offered to employeesin the public service as it is considered polite and appropriate.
- HonorariumThis is a gift that constitutes of refreshments and food offered to employeesin the public service as it is considered polite and appropriate.
- CorporateRefers to gifts offered by a governmentdepartment or entity to the employees at official events (it includes giftspresented to foreign delegations or other departments).
- EXAMPLES OF TYPES OF GIFTS
- PromotionalThis refers to items, such as caps, pens, and diaries, provided by externalcompanies/entities/organisations to the employees in the public serviceduring functions or events.
- HospitalityThis is like the gift described under the category of civility/courtesy, but with the benefit of any form of entertainment added.
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