What is a Formal Email?

In today's digital age, email writing has become an essential skill for communication, both in personal and professional settings. However, writing effective emails requires proper etiquette and knowledge of formal language. These worksheets are usually in business format, and shows students how to approach a topic by writing in a serious, formal manner. To help students learn the correct order of writing emails and understand etiquette, illustrated story worksheets can be a great tool.

Why are Formal Email Worksheets Important and How are They Best Used?

Students do not often get to practice writing these. This skill is something they will need throughout their lives as they compose emails to teachers, professors, bosses, and even financial institutions. The template outlines how kids should approach a topic in a formal style of writing, and show them how to write a proper greeting, body of text, and closure.

Email Writing Worksheets

Email writing worksheets can be helpful tools for learning how to write professional messages. These worksheets often include multiple choice questions, fill-in-the-blank exercises, and other interactive activities that guide learners through the process of writing emails. They can be especially beneficial for pre-intermediate students who may not have much experience with formal language.

Email Etiquette Worksheet

An email etiquette worksheet can be a great way to help understand the dos and don'ts of email communication. This worksheet typically includes guidelines for the subject line, salutation, body, and closing. It may also include examples of formal and informal language and common mistakes to avoid.

Email Template Worksheet

A template can be a helpful tool for students who are new to writing emails. A template worksheet typically includes pre-written text with blanks for students to fill in their own information. An email writing template worksheet can be particularly useful for students who struggle with organizing their thoughts and ideas.

Formal Email Examples

An example template of formal email can be a great way to provide students with a clear idea of what a finished message should look like. These examples typically include a subject line, salutation, body, and closing, all written in a formal language. By analyzing examples, students can learn how to compose effective emails that follow the proper format and tone.

Lesson Ideas for Using Formal Email Worksheets

  • Multiple-Choice Exercises: To introduce the basic elements, educators can use multiple-choice exercises in their pre-intermediate level worksheets. This can help your class learn the correct order of information and appropriate use of formal language in a structured and engaging manner.
  • Writing Practice: Another idea is to have kids create their own based on a prompt, such as a job application or a request for information. This can provide kids with valuable practice and real-world experience while also improving their writing skills.
  • Peer Review: After students have finished writing, have them participate in peer review activities. This can help students learn how to give and receive feedback constructively, while also improving their ability to critically evaluate their own writing.
  • Role-Playing: You can also incorporate role-playing activities into their lessons. This can provide students with an opportunity to practice their communication skills in a simulated real-world scenario, such as a job interview or a business meeting.

By incorporating these lesson ideas, such as using a formal email generator or formal email maker, into their pre-intermediate level worksheets, teachers can help their students develop essential writing skills that can benefit them both academically and professionally. These activities can help students learn the correct order of information and appropriate use of formal language, provide valuable writing practice, and improve their critical thinking and problem-solving abilities. Additionally, role-playing activities can simulate real-world scenarios and peer review activities can help students learn how to give and receive feedback constructively. Overall, using a combination of these lesson ideas and a formal email generator can be an effective way for teachers to help their students develop the skills needed for successful professional communication.

How to Make a Formal Email That Connects with Your Audience

  1. Choose a clear and concise subject line that accurately reflects the content. The subject line is the first thing the recipient will see, so make sure it grabs their attention and encourages them to open the email.
  2. Begin with a formal salutation, such as "Dear [Recipient's Name]," or "To Whom It May Concern." Avoid using informal salutations like "Hey" or "Hi," as they may come across as unprofessional.
  3. Use a formal tone throughout the body of your text. Keep your language polite and respectful, and avoid using slang or colloquialisms. Remember that the goal is to convey a professional tone and make a good impression on the recipient.
  4. Clearly state the purpose in the opening paragraph. This will help the recipient understand why you are reaching out to them and what they can expect from the rest of the message.
  5. Provide any necessary background information or context to help the recipient understand the purpose. This may include relevant details or facts that support your request or proposal.
  6. Be specific and direct in your requests or proposals. Use clear language and avoid using vague or ambiguous terms that may cause confusion.
  7. Use proper grammar and punctuation. Avoid using excessive exclamation points or emoticons, as they may come across as unprofessional.
  8. Close your email with a formal sign-off, such as "Sincerely," or "Best regards." Avoid using informal sign-offs like "Cheers" or "Take care."
  9. Proofread carefully before sending it. Look for any spelling or grammar errors, and ensure that your email is well-organized and easy to read.
  10. Finally, make sure to double-check the recipient's email address and any attachments before hitting send. Sending an email to the wrong recipient or with incorrect information can be embarrassing and potentially damaging to your professional reputation.

How to Make a Formal Email Worksheet


Choose One of the Premade Templates

We have lots of templates to choose from. Take a look at our example for inspiration!


Click on "Copy Template"

Once you do this, you will be directed to the storyboard creator.


Give Your Worksheet a Name!

Be sure to call it something related to the topic so that you can easily find it in the future.


Edit Your Worksheet

This is where you will include directions, specific questions and images, and make any aesthetic changes that you would like. The options are endless!


Click "Save and Exit"

When you are finished with your worksheet, click this button in the lower right hand corner to exit your storyboard.


Next Steps

From here you can print, download as a PDF, attach it to an assignment and use it digitally, and more!

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Happy Creating!

If you're assigning this to your students, copy the worksheet to your account and save. When creating an assignment, just select it as a template!

Frequently Asked Questions About Formal Email Worksheets

What is a template of formal email, and how can it help students learn how to write a formal email?

A template of a formal email is a pre-designed format that includes the appropriate elements of a professional email, such as the subject line, greeting, body text, and closing. Using a template can help students learn how to write a formal email by providing a clear and concise structure to follow. They can also include examples of appropriate language and tone, which can help kids understand the professional communication style.

What are some common mistakes students make when writing a formal email, and how can formal email template worksheets help them avoid these mistakes?

Common mistakes learners make when writing a formal email include using an inappropriate tone, including spelling and grammatical errors, and failing to include all necessary information. These worksheets can help your class avoid these mistakes by providing structured practice and highlighting common errors. Worksheets can also include answer keys or feedback from the teacher to help students understand where they went wrong and how to improve./p>

How can using formal email worksheets in the classroom benefit students in the long term?

Using these worksheets in the classroom can benefit learners in the long term by helping them develop important communication and writing skills that will be useful in their future careers. Learning how to write a formal email can also help children make a positive first impression with potential employers, colleagues, and other professional contacts that require good email etiquette. Additionally, practicing these skills in a structured setting can help students become more confident and effective communicators overall.

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